Ever tried to share a large presentation, a brochure design, or a photo series, only to have your email reject the attachment? And are those convenient free online services really secure?
Fortunately, the university provides clear guidelines for sharing files safely and effectively.
The Tool Picker: Your First Stop
Before searching for alternatives, always check the Tool Picker first. Simply select the 'Share Files' option to see a complete overview of the secure and officially supported methods recommended by the university.
SurfFilesender: Perfect for External Collaboration
When working with external partners, SurfFilesender is the ideal solution. You can access the service at SURFfilesender. It includes a very useful feature that allows you to send a guest invitation to external users, enabling them to use the service as well. You can send invitations directly from this link: https://filesender.surf.nl/?s=guests.
By making SurfFilesender a standard part of your external collaborations, you guarantee that all materials are transferred securely and that you remain compliant with the university's information security policies.
Why Bother with an Extra Step?
You might be wondering, "Why not just use a popular commercial service?" The answer comes down to two critical factors: security and compliance. Using university-approved tools ensures that:
- Your data is transferred through a secure channel.
- The privacy of all parties is protected.
- You are compliant with university policies and legal requirements.
- Your team has a consistent and approved way to manage shared files.
Pro-Tip
Make SurfFilesender your default tool when briefing external creative partners. Let them know in your initial email that this is your standard method for file exchange. This sets clear expectations from the start and prevents them from suggesting their own, potentially less secure, alternatives.
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